Form Letter for Visitors
Here’s the welcome letter template I usually drop on a visitor’s desk if we’ve provided them a computing environment and to inform them of all avenues available for support.
[Department Name]
Princeton University
[Support Office Name]
[Visitor Name],
Welcome to Operations Research & Financial Engineering. This computer has been provided for your use during your stay here. It has been loaded with software commonly requested and used in the department and is maintained by support staff.
For your initial login, type the username [Visitor NetID]. Leave the password field blank; you will be asked to set the password once you attempt to log in without one. Also note that you are connected to printers in the following room(s): [Room], [Room]
If you need any assistance in the computer’s operation, require additional software installed, or have any questions pertaining to departmental computing (such as laptop network access) please feel free to inquire using my contact information below.
[Support Personnel], [Title]
[support email]
[support phone] / [support room] ([support drop-in hours])
[support website]
(For additional computing support outside of departmental operating hours you may also contact the Office of Information Technology’s Help Desk at 258-4357 or helpdesk@princeton.edu.)